Done-for-you coach outreach · Baseball
We build the target list, research every program on it, write each coach a real email in his own words, and keep following up. You read every one before it goes.
Proof
Not a form letter. Not a camp flyer. He asked Ryan to come practice with his team.
Three replies out of twenty-nine emails, from two players. That is the entire record and we are not going to dress it up. One of those three was a form response with a camp registration link. Everything on this page is something you can check.
How it works
Anyone can write an email. Almost nobody can tell you which fifteen programs are realistic for a 2027 right-hander sitting 83 to 85 with a 3.5 GPA. Pick the wrong fifteen and it does not matter how good the writing is.
Position, grad year, measurables, stats, GPA, film. About ten minutes, and it is the only paperwork you do.
Programs that match where he can actually play and get seen. Not a list padded out to look impressive.
Current staff, last season, what they need. We email the recruiting coordinator first, because reading mail from recruits is his actual job. Every claim comes with a source.
You read all of it first. It goes out from his own inbox, so a coach is reading a player, not an advertisement.
The difference
One of these is what a recruiting service sends to two hundred coaches. The other is what we sent to Wenatchee Valley.
Where Outreach Recruiting thrives
Fifteen programs, three touches each, spread across six to eight weeks. Most families send one wave in July and stop. By October everyone is tired and the second email never gets written, which is exactly when coaches are finally looking.
We are still sending in October. Not to the point of harassment, and never to a coach who already answered. Anyone who replies comes off the list permanently, because the fastest way to lose a program is to keep emailing a coach who already said yes.
The fair question
You could. Writing the email is the easy part. It is the other four things that decide whether a coach ever reads it.
Doing it yourself
What we do
Knowing which schools
Aim too high and nobody answers. Aim too low and he signs somewhere he did not have to.
A list built by someone who played JUCO and Division 1 and sat with coaches at every level between.
Finding the coach
Staff pages go stale and AI invents addresses that look right. Most emails go to head coaches, who read them least.
Contacts taken from each program’s current staff page and dated, sent to the recruiting coordinator first.
Getting the details right
AI states a coach’s tenure or last season with total confidence and is sometimes wrong. A coach spots it in one line.
Every claim about a program carries a source link. If it cannot be verified, it does not go in.
Landing in the inbox
Fifteen cold emails from a brand new Gmail is the pattern spam filters catch. You never find out. It just looks like nobody answered.
A dedicated inbox, warmed for over a week before the first email, sent as plain text and spaced apart.
Who does this
My name is Carter Seely. I have lived through the recruiting process at every level. I visited junior colleges. I sat down with coaches from Division 1, Division 2, and Division 3 programs. I ended up playing at the JUCO level and the Division 1 level.
I know the hours you put into getting noticed and reaching out to coaches, because I put those same hours in myself. I also know what it costs. Families spend thousands of dollars on camps, showcases, tournaments, and recruiting services, signing up for anything that promises exposure. A lot of it is a money grab that is designed to benefit the service and not the client.
In desperation, my family paid $1,000 for a recruiting service that did little to nothing. Even after I committed, they were still trying to get me to go to camps at schools that were not close to as good as the one I had already committed to. That is how much I felt like a number instead of an actual customer who needed help.
I built this because most recruiting sites treat players as a figure. Not as an athlete who has spent countless hours and dollars, and given up a lot, to keep playing. I am just finishing up my own baseball career. I spent multiple years in the recruiting process, and I have helped friends and teammates through theirs.
Pricing
Most recruiting services run $1,500 to $3,000. You should know what this costs before you fill anything out.
We cap the list on purpose. A 2027 right-hander has maybe fifteen programs that are realistic at his level. Selling you thirty means padding it with schools that were never going to happen, and that is the thing we were built to stop doing.
Families we have worked with
Working with Carter on my recruiting process helped me tremendously. He saved me a ton of time by pumping out individually written emails tailored to every school I wanted.
Braxton Y. · Class of 2027
I was extremely appreciative of the work that was taken off my plate. The research that went into each school and then went into each email gave me full confidence in what I was sending out to different colleges.
Ryan R. · Class of 2027
No, and be careful with anyone who does. What we sell is outreach: the right programs, real emails, and persistence. Coaches make their own decisions. We will show you every email that went out and every reply that came back, so you always know exactly where things stand.
Your son does, from an inbox in his own name that he keeps the password to. Nothing goes out from a company address, because the moment a coach sees a service in the from line he knows he is reading an advertisement. You approve every email before it sends.
It happens, and you hear about it from us. An address usually stops working because the coach left the program, and when that happens the message comes straight back to us the same day. We go to the program’s current staff page, find whoever has the job now, and send it again.
Coaches move constantly. Two left the program I was part of in a single month, and no service can keep every staff list perfectly current. The real difference is whether anyone notices and fixes it, or whether your son’s email just quietly went nowhere.
Because reading mail from recruits is the recruiting coordinator’s actual job description. That is the person we write first. If a program does not have one, we go to the coach who works with your son’s position, who is closer to his role but still has a full staff job of his own. At most four year schools the head coach is running a roster, a budget, travel, and alumni, and your email is competing with all of it. At smaller programs the head coach often is the recruiter, so that is who we write. It depends on the school, which is why we check every one.
The first emails go out about a week and a half after you fill out the form. Most of that is building the list, verifying the coaches, and getting the inbox ready. After that it runs for six to eight weeks.
Yes, all of them. You get a page with every email laid out, the coach it is going to, and the source for every claim we make about that program. Nothing sends until you say so.
No. Earlier is usually better, as long as the list is honest about where he is right now. What changes is which programs go on it.
Six questions, about a minute. We will come back to you with a target list before anything gets written.